Why Choose Office Equipment For Rent?

A modern office needs a wide range of tools to optimize workflow and stay compliant. Many companies choose to rent these essential pieces of equipment rather than purchase them outright. There are a number of financial, health and safety, and operational benefits to renting office equipment for your business.

The key consideration is whether it makes sense to lease office equipment instead of buying it outright. Purchasing office equipment typically requires significant upfront payments. In contrast, leasing allows companies to work these costs into their monthly budgets. For companies that operate on a tight budget, the ability to avoid large up front expenses and to easily work a lease payment into their operating expense is crucial.

One significant drawback of owning equipment is that the technology depreciates rapidly. The latest computers or laptops can often become obsolete in a matter of years. This can be a problem for businesses that require specific devices, such as videographers and designers who need powerful machines to create high-quality content. By contrast, when you lease equipment, it is usually possible to return the device and upgrade to a newer model without a significant capital investment.

Leasing equipment is also less of a risk for remote workers. If you gift equipment to employees, or if the company owns the equipment upon purchase, it is treated as an income tax and national insurance liability for the employee. This can lead to a significant cost burden for your company and may be in conflict with your HR policy. When you lease equipment, it is typically the lessor’s responsibility to maintain and service the unit. This can help to reduce employee cost burdens, while ensuring the best possible performance.

A lease or rental agreement typically includes maintenance, which can cover parts and repairs, travel time, toner and preventative services like reducing printing downtime. The cost of maintenance is typically much lower than the cost of owning the equipment. This can make the difference between an expensive purchase and a low-cost rental.

There are a number of other factors to consider when deciding whether to buy or lease your office equipment. You should always try to obtain quotes from multiple providers and look at the terms and conditions of each. This will allow you to compare prices and service levels and select the most suitable provider for your requirements.

AFR Furniture Rental is a leading supplier of office equipment for rent to businesses across the United States. We offer a broad inventory of stylish and contemporary commercial office furnishings, including small and large desks, conference tables, office chairs, benching furniture and more. We can help you to find the perfect office furniture for your company, and arrange delivery and installation for you. To get started, please contact us today to speak with a member of our team. Alternatively, you can visit our showroom in Manhattan to see our collection of office furnishings for rent in person. We are located on 57th Street between Broadway and Madison Avenue.

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